Adding Learners to Spellcaster

Student Management

Overview

Learn how to add students to your Spellcaster account, whether individually or in bulk. This guide covers creating student accounts, managing usernames, and importing students from spreadsheets to help you get started quickly with minimal administrative overhead.

In Depth

Adding Students

Adding Individual Students

Adding individual students to Spellcaster is a straightforward process that can be completed in just a few steps from your dashboard.

How to Add a Student:

Click the "Add Student" button in the top right corner of your dashboard
Enter the student's first name and last name
Create a Spellcaster username or use the auto-generate feature
Click "Create" to add the student to your account

Important Notes:

Student usernames are used to log into the Spellcaster game
You can add students up to your current seat cap
Seat caps can be adjusted through the Billing and Subscription settings
Access Billing settings via the organization name dropdown in the top left corner

Adding Students

Bulk Adding Students

For educators needing to add multiple students at once, Spellcaster offers efficient bulk addition options through the dashboard.

Manual Bulk Entry:

Click "Bulk Add Learners" in the top right corner of your dashboard
Fill in student information in the provided fields
Add more lines using the "Add Line" button
Auto-generate usernames with the built-in generator
Monitor available licenses as you add students

Spreadsheet Import:

Click "Import from Spreadsheet" on the bulk add page
Download the CSV template with example data
Enter your student information following the template format
Upload your completed CSV file
Review and edit student details before final creation

Management

Managing Student Accounts

Spellcaster provides flexible tools for managing student accounts after creation.

Account Management Features:

View all students from your main dashboard
Edit student information at any time
Delete students by clicking the X button next to their name
Monitor available licenses through the dashboard
Purchase additional licenses through Billing and Subscription settings

Best Practices:

Regularly review student accounts for accuracy
Keep track of available licenses to ensure smooth onboarding
Save time by using bulk import for large groups
Maintain consistent naming conventions for usernames